Outlook For Mac Archive

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Quick Summary:- If you are an Outlook for Mac ( OLM) user and frustrated with chunks of emails in your inbox. Then, you can free up space from OLM inbox by archiving Outlook for Mac OLM data files to computer.

Microsoft Outlook for Windows doesn't support.olm data files. However, there are several methods that you can use to transfer data from Outlook for Mac to a Windows-based Outlook client. These methods require that you use Microsoft Exchange Server.

  1. Outlook Mac Archive Tool is a native Mac application for managing your mail and calendar items in Outlook Mac for Office 365 and Outlook Mac 2011, including archiving not just to your local hard drive/storage but also optionally to the cloud (such as a GMail account). Archiving to the Cloud can ultimately free up space on your Mac and give you.
  2. Although you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies. Archive and retention policies are set by your IT or Microsoft 365 administrator.
  3. OLM file is an archive format of Microsoft Outlook for Mac version and can’t be openedby the Windows Outlook versions. The Outlook for Mac Archivefile stores all information and items such as Mails, Contacts, Tasks, Calendar, Notes, etc. Into OLM format.
How

Outlook for Mac is a wonderful email client, but just like every other email service in this computer world, not even a single piece of email information is immune from data loss, corruption or even accidental errors.

Some reasons for Archiving Outlook for Mac emails:-

  • Backing up OLM emails or Archiving Outlook for Mac OLM emails, folders, contacts, calendars regularly helps to restore email data after OLM file corruption.
  • OLM data when exported into other formats (like PST) is accessible in multiple environments ( such as MS Outlook and Windows).
  • Archive of OLM emails and other data items not only reduces the size of inbox but also enhances the efficiency of Outlook for Mac.

Taking a backup of Outlook for Mac 2016 ( or previous editions) can be done manually. But, these manual solutions are more time consuming and requires heroic patience for exporting each data item from OLM to your desktop location one by one. Hence, you can archive Outlook for Mac OLM emails locally using an automated solution. BitRecover OLM Converter is a trustworthy software to backup Microsoft Outlook for Mac 2019, Outlook for Mac 2016, Outlook for Mac 2011 emails, contacts, calendars, etc. You can archive Outlook for Mac OLM emails and other data items to different file formats and save them locally as an archive file.

How to Archive Outlook for Mac OLM Emails ?

Follow these steps to archive Outlook for Mac OLM data files:-

  1. Launch BitRecover OLM Archive software.
  2. Under select file/ folder option, browse OLM files to archive them.
  3. Choose desired saving format in order to archive OLM data files.
  4. Save the resultant archive OLM email file at a desired path.
  5. Start to archive Outlook for Mac emails to computer.

Can the Outlook for Mac OLM Archive Files be used in Windows Environment ?

Frequently many users want to access OLM data in Windows environment. But manually when you do the export process of OLM data, then it is backed up in .olm format itself. Hence, if you want to open these OLM files into a Microsoft email client like MS Outlook for Windows environment, then it can’t be opened there. Unless one can’t use an OLM to PST converter, till then Outlook for Mac files will not be viewable or opened there. Since Outlook for Mac does not have any option to export OLM data items to PST. So, the best and most effective solution is to use an automated software like the BitRecover Outlook for Mac OLM Archive tool.

Now, follow these steps to archive Outlook for Mac to PST:

Firstly, download the sofwtare on Windows machine.

Note:- The free demo version of software allows to convert first 25 items from each OLM folder to the selected file format. Please switch to the licensed version for unlimited archiving of Outlook for Mac OLM emails locally.

Step1:- Then, install and run it properly. Read the instructions carefully.

Step2:- Now, choose the OLM emails by using the dual options: Select files or Select folder option.

Step3:- Thereafter, enable the folders whose data you want to archive in a file.

Step4:- After this, choose PST saving format from the software.

Step5:- Now, enter a file saving location to store the resultant archived Outlook for Mac OLM emails.

Step6:- Finally, OLM archive process starts successfully.

Step7:- Once the conversion is done, you will get a completion message at the end.

Step8:- Lastly, open the folder containing your archived Outlook for Mac OLM data files.

User Queries

I finally updated by Outlook for Mac 2016 version to enjoy the smooth features provide by this application. However, on starting the OLM application, it gets crashes everytime and even asks for activation. Now, I don’t want to land up in a big trouble. So, I want to migrate Outlook for Mac OLM emails to an archive file so that I won’t lose my important data. Please help!
-Shawn, UK

I want to backup Microsoft Outlook for Mac emails into my Thunderbird email client. Don’t know how to it manually. Also I don’t have much time to go through series of steps to backup OLM files to Thunderbird. So, I am looking for a reliable utility which can backup Outlook for Mac 2011 account into my Thunderbird profile. Please suggest me a software for the same. Thanks in advance!
-Bruce, Italy

Backup Outlook for Mac Account – Prominent Features

Outlook

1. In order to save time and efforts of users, the software offers batch conversion facility. This enables one to archive Outlook for Mac folder containing multiple emails, contacts, calendars, etc in a single processing.

2. The tool assures to save all the attachments associated with the OLM emails during the process to archive Outlook for OLM files.

3. It offers an option to save the backup folder of Outlook for Mac emails to a desired location. One can manually change the destination path as per choice.

4. This utility also offers many file naming conventions for arranging the resultant Outlook for Mac archive data.

5. It is a 100% secure and reliable software which can archive Outlook for Mac OLM emails, folders, contacts, calendars selectively.

6. The most promising feature of the software is that one does not need to install any external software or application for archive process.

7. One can archive large Outlook for Mac file/ folders to the selected location as the tool does not impose any limitations.

Frequently Asked Questions

✔️ Can I archive Outlook for Mac OLM 2016 emails to my computer?

Yes, this software permits to archive Outlook for Mac 2016 data items to local computer or supported email clients.

✔️ Can I backup Outlook for Mac emails to Lotus Notes with this software ?

Yes, the tool gives a direct option to backup Outlook for Mac OLM to Lotus Notes.

✔️ Do I need any external installation of application to archive OLM files ?

No, it is a completely standalone application. You can archive OLM emails, contacts, calendars and other data items without any external application.

Closing

Email client users are often more conscious about taking an archive of their data so as to avoid the critical data theft situations. In the above write-up we have explained a complete solution to migrate Outlook for Mac OLM email messages, attachments, folders, calendars, contact items, tasks, notes, etc. Please contact to our technical support team for further queries.

Summary:Learn how to open Outlook for Mac .OLM file in Windows Outlook by using the OLM to PST converter software or workaround method discussed in this post. This guide will help you open, access, and import the mailbox items in Outlook for Mac (.olm) to Outlook for Windows with 100% precision and accuracy.

Microsoft Outlook email client can be used on both Windows and Mac. However, both platforms store mailbox data in different kinds of Outlook data files. Outlook on Mac stores the mailbox items in an .olm file, while Outlook on Windows keeps the mail items in OST or PST file.
The OLM file extension is specific to Outlook for Mac and it was introduced with Outlook 2011 for Mac. Since the OLM file is specific to Mac, it cannot be opened through Windows Outlook. Thus, if you want to access and open Outlook for Mac .olm file, you must convert the .olm file to .pst by using an OLM to PST converter software.

Steps to Convert OLM to PST

To convert OLM to PST, you first need to export the OLM file from Outlook for Mac. The steps are as follows,

  1. In MS Outlook on Mac, go to Tools > Export. This will open an ‘Export to Archive Fil (.olm)’ window.

2. Select all mailbox Data and click ’Continue’.

Outlook For Mac Archive Folder

3.Choose a location where you want to export and save OLM file and click ‘Save’

4.After export, click ‘Finish’

Once the OLM file has been created, you can copy it to your Windows PC and then convert the OLM file to Outlook importable PST format by using Stellar Converter for OLM.

You can open and save all mailbox items in OLM files such as Inbox, Contacts, Calendars, Tasks, Notes, etc. to PST file by using Stellar Converter for OLM. You can also save the converted emails into MSG (Message) and EML (Email) formats. Further, if you use the Technician version, the tool provides additional saving options such as Office 365, PDF, HTML, and RTF formats.

Alternatively, you may also follow a workaround method discussed below to import and open .olm mailbox items in Outlook for Windows.

Method to Open OLM Mailbox items in Outlook Windows via Gmail IMAP

In this method, an IMAP Server (Gmail in this case) is used as an intermediate mail server to sync and move the mail items in Mac Outlook (OLM) file to Windows Outlook. It is similar to using a storage device between two computers to transfer data.

The steps are as follows,

Step 1: Enable Gmail IMAP Settings

  • Open Web browser, go to Gmail.com and sign in to your Gmail account.
  • Open ‘Settings’ and click on ‘Forwarding and POP/IMAP’.
  • Then ‘Enable IMAP’ access and ‘Save Changes’.

Step 2: Add Gmail to Mac Outlook

  • Go to Outlook on Mac and click on Outlook> Preferences.
  • Click on ‘Accounts’ and then click ‘+’ icon.
  • Select ‘New Account…’, and enter your Gmail ID.
  • Click ‘Continue’ to sign in by using your Gmail account ID and then click ‘Allow’.
  • Finally, click ‘Open Microsoft Outlook’

Step 3: Copy Mail Items from Mac Outlook Profile to Gmail Profile

  • After a successful Gmail sign-in, right-click on the Gmail ID and select ‘New folder’ from the options.
  • Name the folder ‘OLM Data’.
  • Now right-click on the email folder stored in the OLM profile of your MS Outlook for Mac, such as Inbox, and choose ‘Copy Folder…’

In the search, enter ‘OLM Data’ and then select the ‘OLM Data’ folder.

Click ‘Copy’. This will copy the mail items from Outlook Mac (OLM) folder to the Gmail folder that we created earlier and named as ‘OLM Data’.

After copying, wait for the Gmail server to finish the sync.

Step 4: Add Gmail Account to Outlook for Windows and Export PST

Once all the copied email items are synched, go to your Windows Outlook and sign in using the same Gmail ID.

Then use open the Outlook Import/Export Wizard to export the copied mailbox data in Gmail’s OLM Data folder to PST.

Archive

Mac Outlook Archive File

This way, you can export the OLM data to PST indirectly. However, it’s important to note that not all mailbox items can be copied. Also, there are several limitations of this method, which are as follows,

  • Data consistency problem and missing attachments
  • This process can take several hours to finish
  • You cannot sync or move more than 15GB data (max) via this method at once
  • The structure and formatting are lost
  • Data loss is also an issue

Thus, if you want to avoid all these issues, use the Stellar Converter for OLM software.

Conclusion

Outlook For Mac Archive.olm

As Mac Outlook OLM file can’t be opened in MS Outlook in Windows, you must convert the OLM data to Outlook importable PST file format. In this guide, we discussed two different ways to convert OLM data to PST and open Outlook for Mac mailbox items in Outlook for Windows.

Outlook For Mac Archive Pst Files

However, as the manual method is quite long, risks data loss and limits you in several ways from moving or saving OLM data to PST file, use the Stellar Converter for OLM to open the Outlook for Mac (.OLM file) in Outlook for Windows. The software converts the OLM data, such as emails, attachments, contacts, calendar, notes, etc. and saves it to PST with 100% accuracy and precision.

Outlook For Mac Online Archive

To know the steps to run this converter utility, visit here: https://www.stellarinfo.com/support/kb/index.php/article/how-to-convert-olm-to-pst